It’s the client’s plant. The proof has to be yours.
Your crews work inside someone else’s plant, on someone else’s forms, with no signal. PAIR digitizes each client’s form as is (same letterhead, same checkboxes), it’s filled out on their plant layout, and the approval carries the server timestamp.
Today / With PAIR
Five contractor jobs, and who does them today
| Today |  |
|---|---|
| The contract supervisor fills it out in the field, and someone in project controls retypes it into each format. | One job, five client formatsA PDF with the right client’s letterhead, checkboxes and numbering, from the same field entry. |
| The contractor’s safety lead and the foreman track it over email, with loose photos. | An observation from the client’s safety repEvery observation with its deadline and owner on the plant layout, by level, and a close-out photo with its location and time. |
| The contract administrator and project controls assemble it by hand at every monthly cutoff. | The quantity backup behind the pay applicationLinear feet, welds and equipment hours in the same field form, with the photo next to the number. PAIR produces the backup; the contract administrator prices and issues the pay application. |
| The site supervisor and the client’s area owner sign paper turnover forms. | Turnover and return of a borrowed areaBoth forms signed on the phone, in the same unit’s equipment history, with a photo carrying its location and time at each end. |
| The estimator bids from memory, before there’s a contract. | Bidding a plant shutdown you saw onceA navigable walkthrough of the facility with findings anchored, so you bid by looking, not remembering. PAIR 360 is coming soon, with the Enterprise plan. |
Smart captureProfessional
Your forms fill themselves with AI.
A photo, the paper sheet or your voice: AI fills each field and marks where it came from. You just review and save.
- PAIR VisionAI Take a photo and AI fills the fields with what it sees.
- PAIR ScanAI Scan the paper sheet and AI moves its data into the form.
- PAIR VoiceAI Speak and AI transcribes and fills the fields.
What happens today
For mechanical, electrical and instrumentation maintenance contractors, plus scaffolding, insulation and rigging. Bring us two forms from two different clients and we’ll hand them back digitized.
Five clients, five formats for the same job: one wants before-and-after photos, the next wants the work order number, the third sends an Excel file with macros. Someone in your office does nothing but retype.
The monthly pay application stalls because evidence for one line item is missing, and the argument with the client’s contract administrator plays out over email, with loose photos that don’t say where or when they were taken.
Everything went into the client’s portal. The day the contract ends, so does your access, and the proof of your work stays on their side.
What you start with
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Form 01Maintenance report with quantities by line item and the client’s sign-off signature
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Form 02Work-at-height, hot work and confined space permit
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Form 03Turnover and return record for an area or unit released for work
And many more, built around your operation. Ask us.
Demo
Bring us two forms from two clients
Two maintenance reports you’re required to submit today, from two different clients: in thirty minutes, see them digitized, each with its own letterhead, and filled out on a phone with no signal.
Would you rather look at the plans first? See pricing.